Complimentary U.S. Shipping On Orders Over $500 For A Limited Time Only



Office Coordinator

Job description

The Office Coordinator is responsible for the daily operations of the corporate office. Responsibilities include answering phones, receiving packages, ordering supplies and anything related within the office.

Responsibilities include but are not limited to:

  • Act as main point of contact for all guests into the corporate office, welcoming and ensuring they receive courteous and prompt attention.
  • Order supplies including office supplies, boxes, mailing items, and kitchen supplies.
  • Order business cards and stationary for stores and corporate employees.
  • Manage conference calls and messenger service.
  • Answer main corporate phone and handle company inquiries, or direct to appropriate party.
  • Coordinate with building management to ensure maintenance of the office, including: Request for keys, building passes, temperature control, cleaning, etc.
  • Maintain the organization of the conference room and kitchen.
  • Schedule car service, arrange hotel reservations and order catering when needed.
  • File, print and execute any requests from upper management.
  • Assist all departments with shipping.
  • Open and distribute mail to corporate departments.
  • Prepare expense reports for upper management.
  • Partner with HR Manager in coordinating corporate office events, including researching vendors, coordinating dates, payments, etc.
  • Scheduling of interviews and meetings for the corporate team.
  • Preparing quarterly newsletter and other communications for company-wide distribution.
  • Maintaining and organizing the company Intranet.
  • Ad hoc projects as requested by upper management.

Qualifications Include:

  • Associate's degree or equivalent experience required.
  • 2+ years in a support function.
  • Experience in a small office and team environment a plus.
  • Able to multitask and handle a fast-paced environment.
  • Able to organize and prioritize workload to meet deadlines.
  • Proficient in Microsoft Office.
  • Proven discretion with sensitive and confidential materials and communications.
  • Team-oriented and adaptable.
  • Strong communication skills, written and verbal.